Event Planning Resources

• SDSU Transportation Services manages event parking, including traffic control, electronic permits, signage, stall reservations, valet, bollard removal, and campus shuttles. A valid paid permit must always be registered to a vehicle’s license plate, and all parking services require a submitted request form.
  • Visit the Parking Services website
  • Submit a Parking Request Form

• SDSU Catering is the exclusive caterer for San Diego State University. If you are interested in bringing an outside caterer, donated, or purchased items onto campus, a Catering Waiver must be submitted. SDSU Catering is the only provider of alcohol service for the campus. An SDSU Alcohol Request Approval Form must be submitted and a non-refundable $100 ABC permit fee applies.
  • Visit the Catering website
  • Submit a Catering Request Form
  • Submit an SDSU Alcohol Request Approval Form
  • Submit a Catering Waiver Form

• SDSU affiliates (departments, staff, faculty, etc.) must submit outdoor space requests (e.g., tabling or activities) through the Event Application System (EAS). Classrooms (12-500 seats) can also be reserved via EAS for weekday events at no charge if no admission or registration fee is charged; weekend use incurs custodial/maintenance fees.
  • Visit the Student Life & Leadership (SLL) website
  • Access the Event Application System (EAS)

• Event Support: Facilities Services provides event support before, during, and after your event to ensure the space is clean, safe, and inviting, including assistance with additional trash cans, restroom support, sprinkler shutoff, electrical needs and event signage.
  
  • Facilities website
  • Event Support (under Chargeback Requests)

• When planning an in-person event, it is important to make sure that all aspects of your event are accessible to all attendees. This includes promotional materials, website materials, day-of accommodations, language interpretation, and video materials. Contact Student Disability Services (SDS) for more information.
  • Request interpreters or real-time captioning

• There are a number of promotion and communication methods available on campus to reach various audiences.  Listed are resources available to faculty, staff and students to promote events on campus.
  • SDSU Brand Portal
  • Campus Email Requests: Faculty and staff can request to have a campus email notice set on their behalf. Requests should be submitted five (5) days in advance of your intended send date.
    • Form to request campus emails
  • Freeway Marquee Requests: Faculty and staff have the opportunity to submit a request for their event to be promoted on SDSU’s freeway marquee on I-8.
    • Form to request marquee messages
  • SDSU Events Calendar
  • Newsletters
    • State Up to Date: State Up to Date is SDSU’s official faculty and staff newsletter. This newsletter is sent out every week on Monday.
      • Form to request State Up To Date
      • List of Campus Newsletters
  • Digital Signage: There are a number of digital displays across campus available for faculty and staff to promote their events. Request guidelines and formatting requirements may vary across displays. For more information, please visit the Digital Signage page of the SDSU Brand Portal.

Ambassadors are available to serve as hosts and/or greeters for various events or activities. To request their participation, contact the Office of New Student and Parent Programs at [email protected] or 619-594-6868.

• Looking to bring Aztec spirit to your event? SDSU’s Spirit Teams—including the Marching Aztecs, Cheer, Dance, and Diamonds—are available to appear at select campus and community events.
  • Spirit Request Form

For events taking place on the SDSU campus, organizers are encouraged to include the university’s Land Acknowledgement in event materials or opening remarks. You may choose to use either the full or abbreviated version of the Land Acknowledgment statement.